Hey, you look like you might be our new  Office Manager (interim)

People & Talent

Stockholm, Sweden


Join Wolt as our Workplace Manager for our Swedish office! 

You'll be the heart of our office culture, ensuring smooth operations and a positive atmosphere. You will collaborate across teams, bringing your natural knack for coordination and problem-solving. 

With your big heart and can-do attitude, you'll thrive in this role. You'll oversee our Stockholm HQ and Malmö satellite office, anticipating and meeting team needs. Plus, you'll be responsible for a small office team, guiding their growth and development. Come be a part of our vibrant workplace community at Wolt!

What you’ll be doing

This is a multi-faced role, but the major areas of responsibilities including tasks are;

  • Employee engagement and satisfaction
  • Work with the People teams and the Swedish leadership team to craft Wolt's employer branding strategy and implement it locally in Sweden

  • Prioritize employee satisfaction by promptly addressing concerns and needs, including environmental, health and safety, and quality programs

  • Working alongside local and global stakeholders, develop and maintain a detailed understanding of Wolt’s business and key factors influencing their service requirements.


  • Take charge of implementing policies, procedures, and programs to ensure a well-managed and comfortable workplace, prioritizing functionality, safety, sustainability, and efficiency

  • Event coordination, creating and communicating processes for employees to self-manage large internal events, and coordinating workplace-specific event-related tasks such as workplace activation initiatives, cleaning, room setup and building specific protocols.

  • Collaborate with Global Real Estate, Facilities, Safety, Security, and Sustainability teams to roll out global policies and initiatives Woltwide.

Office and vendor facilitation

  • Serve as the main point of contact for office-related matters, including employees, guests, stakeholders, and vendors, while establishing clear KPIs and contract management processes, ensuring efficient service agreements are met.

  • Own and manage the office budget for Sweden.

  • Oversee day-to-day operations of the office team, handling deliveries, invoices, reception staffing, and ensuring employee and guest satisfaction

  • Coordinating the activities, financials, vendors, and staffing required for current and future needs of the building, infrastructure and operations including owning the country facilities operating budget.

  • Act as an on-site liaison during office expansions, overseeing space planning, move coordination, and accommodations for new hires

Our humble expectations

What we look for

  • Natural orchestrator, energized by social interactions and relationships

  • Proactive with a "doer" mentality, open to learn from mistakes

  • Takes ownership and solves problems independently and proactively

  • Several years of experience in Office, Workplace, or Facilities Management within a fast-paced international environment

  • Passionate about providing exceptional service

  • Skills in Vendor Management, with bonus points for Event Management experience

  • Excellent written and verbal communication skills in English and Swedish

  • Proficient in digital collaboration tools like GSuite, Slack, and Zoom

This is an interim position during maternity leave, but we can potentially transition into a fixed-term contract.

If this sounds like you, or someone you know, please don’t hesitate to reach out!

Next steps

If you are excited about working in a high-growth environment, taking ownership, and being part of an ambitious and fun team, then click below to apply and get the conversation going!

We will review applications on an ongoing basis, so if this sounds like an opportunity you want to pursue, apply today!

If you have any further questions about the position, you can contact:
Samantha Schlappinger, Talent Acquisition Partner samantha.schlappinger@external.wolt.com

Please note that we do not accept applications coming through email due to GDPR. Make sure to apply through our careers page!

Apply now

Basic information


You're welcome to send us supporting docs, e.g. a resume and a cover letter. Please only submit PDF files.

    Product: Juan, Data - portrait
    Portrait - pink background.jpg
    Portrait - green background.jpg
    Portrait - purple background.jpg
    Portrait - blue background.jpg
    Portrait.- neutral background.jpg
    Portrait - purple background.jpg
    Product: Juan, Data - portrait
    Portrait - pink background.jpg
    Portrait - green background.jpg
    Portrait - purple background.jpg
    Portrait - blue background.jpg
    Portrait.- neutral background.jpg
    Portrait - purple background.jpg