Hey, you look like you might be our new  Recruiting Coordinator

People & Talent

Tokyo, Japan


Our Talent Acquisition team has been on an incredible journey throughout this time too. We’re now a global team of 60+, growing soon to around 100 people, based across multiple European countries, Tokyo and Tel Aviv. As part of our phenomenal growth, we are now looking for an experienced Recruiting Coordinator to join our Japan talent acquisition team, responsible for connecting exceptional talents with our senior business leaders for non-tech focused roles spanning from Sales, Marketing, Operations, Brand, PR & Communications to Finance, Strategy, Legal, People etc.

As a Recruitment Coordinator, you’ll be owning the interview scheduling process while managing the relationships with your key stakeholders and always putting candidate experience and quality of hire at the heart of everything you do.

  • The Recruiting Coordinator safeguards an end to end experience that delights candidates. You'll be working closely with our recruitment team, hiring managers, and candidates, ensuring a smooth and efficient hiring process from all aspects. While the TA Partners concentrate on conducting interviews the Recruitment Coordinators manage the flow of candidates through the recruitment pipeline. This includes a wide range of tasks, like: posting job openings to boards, arranging travel for candidates, organising interviews across different departments, and managing any last-minute changes to schedules.
  • You will serve as a dedicated partner to candidates throughout their entire engagement with us. Your organisational skills, proactive approach, and passion for creating exceptional candidate experiences will contribute significantly to getting top talent onboard. You'll report to our Head of TA.

What You'll Be Doing

  • Support the advertising of job opportunities on the Wolt career site and other job-boards/social media channels
  • Efficient and thorough scheduling of candidate interviews throughout the whole hiring process
  • Coordination of debrief calls for interviewers to reach hiring decisions on assessed candidates
  • Ensure data integrity in our ATS, managing candidates promptly through each step of the hiring process to ensure swift follow-up/feedback and hiring decisions
  • Support the gathering of detailed feedback on candidates post-interview within SmartRecruiters by following up with hiring teams to influence feedback-writing diligence & timeliness
  • Contribute innovative ideas that make the candidate experience truly special at Wolt, so that candidates walk away with a unique experience

Our humble expectations

  • Prior experience in a recruiting coordination role but not essential
  • Prior work experience in an administrative, customer-centric role requiring strong attention to detail and efficiency
  • Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
  • Excellent communication and interpersonal skills, with a focus on providing world class customer service.
  • Ability to work in a fast-paced, team-oriented environment.
  • Ability to multitask and balancing multiple stakeholders, candidates and tasks at the same time with a calm and clear overview.
  • Responsiveness and sense of urgency, accustomed to meeting tight SLA’s, yet also able to confidently challenge priorities, ensuring laser focus on the most important tasks and deadlines
  • Passionate about being a strong ambassador for Wolt in all external interactions, contributing to a positive employer brand
  • Fluent in Japanese (speaking/listening/reading writing) and English (reading/writing)
  • In line with Wolt core values, we appreciate people who:

💪 Attitude take ownership beyond the obvious.

💯 Excellence do common things uncommonly well.

🚀 Ambition think big but stay humble.

💙 Heart do right by people, we treat others kindly and justly.

🤓 Will to learnrecognise that if we don’t learn, we won’t stay still but fall behind.

🙏 Will to teach keep in mind that Luke was Yoda’s greatest achievement.

Next steps

If you are excited about working in a high-growth environment, taking ownership while collaborating with both internal and external stakeholders and being part of an extremely ambitious international team, then click below to apply and get the conversation going! 

Please note that we do not accept applications sent by mail. You should submit your application through our careers website!

Apply now

Basic information


You're welcome to send us supporting docs, e.g. a resume and a cover letter. Please only submit PDF files.

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    Product: Juan, Data - portrait
    Portrait - pink background.jpg
    Portrait - green background.jpg
    Portrait - purple background.jpg
    Portrait - blue background.jpg
    Portrait.- neutral background.jpg
    Portrait - purple background.jpg