Are you an experienced Executive Assistant looking for your next big thing? Do you want to work in an international, truly global tech organization, currently spread across 23 markets? If this sounds like you, then we’d love to chat!

Role background

Wolt is a Finnish technology company founded in 2014 with a mission to transform the way people can order food from restaurants. Wolt has since grown rapidly and become a global company, currently operating in 23 countries and over 200 cities across EMEA, servicing 9M registered users - and this is only the beginning.

We are looking for an experienced Executive Assistant to join our team in Israel to provide administrative support for a few senior members of the team. You will work closely with your stakeholder and our existing EA helping with e.g. managing calendars, organizing meetings & events, preparing documents and helping with travel arrangements. Overall, your job revolves around the very core of Wolt: you will be responsible for making life easier for everyone around you.

What you’ll be doing

• Providing administrative assistance such as:
• Managing and coordinating calendars 
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
• Preparing documents, presentations and communications 
• Making travel and accommodation arrangements
• Point person for maintenance, supplies, equipment, bills and errands
• Manage contract and price negotiations with office vendors, service providers 
• In charge of all supplier invoices - price review, working closely with the supplier accounting departments, uploading invoices to our payment system and follow-up until payment.
• Helping in arranging all sorts of events, off-sites and get-togethers
• Providing general administrative support

All in all, there are a lot of things to do which are impossible to list all here, but we expect you to be comfortable running different kinds of tasks with high enthusiasm and quality, be the task then big or small, complicated or easy, time-consuming or quick to handle.

• What we expect to see is vast, multi-year, experience in holistic assistant roles in a global organization, preferably in a fast-growth environment. 
• Overall, the tasks in this role will vary throughout the day, and it will be hectic and hands-on work in our fast-paced environment. Thus, we hope you are a precise and thorough person with the ability to multitask and handle large amounts of information, tasks and details requiring your attention, with a constant will to learn and improve in your job. 
• you enjoy taking ownership and solving problems independently and proactively.
• You are a strong communicator, with full professional proficiency in English. 
• You are familiar with Microsoft Office. 
• You work well in a remote team environment, and are completely comfortable collaborating remotely and dynamically using digital tools such as Slack and Zoom.

If you are excited about working in a high-growth environment, taking ownership, and being part of an extremely ambitious team, then click below to apply and get the conversation going! Along with a competitive salary and benefits, you will also be eligible for our stock option plan.  

We will be reviewing applications on an on-going basis, so if this sounds like an opportunity you want to pursue, apply today!